Thesis and Dissertation Preparation and Submission Timeline
The following illustrates an ideal timeline for the preparation and submission of theses and dissertations. The steps apply to both doctoral and master's candidates, but the schedule is written from the perspective of master's candidates intending to defend their thesis at the end of the Spring term of their second year.
You may download this graphic as an A4 PDF file.
Each step is elaborated upon below the graphic.
Identify Research Area and Academic Advisor
In the Spring term a year before they intend to graduate, master's candidates should begin narrowing their research interests and find an amenable academic advisor. In the rare case a student is unable to find an advisor, one will be assigned by the Institutes's executive committee.
Compile Thesis Proposal, Bibliography, and Research Plan
In consultation with their intended advisor, master's candidates should prepare a two-to-five-page thesis proposal, as well as a preliminary bibliography and summer research plan.
Approval to Proceed
Once master's candidates have obtained consent from their tentative advisor to move forward, they must formally submit their thesis proposal, bibliography, and research plan to the Institute's Secretariat Office. The proposal must make mention of their intended academic advisor.
This submission should be made by the end of the Spring term.
Library, Archival, and Field Research
Research for master's candidates should be conducted in the summer and may continue in the Autumn term, as necessary.
Discuss Progress with Academic Advisor
At the beginning of the Autumn term, master's candidates should meet with their academic advisor to discuss their summer research, get suggestions for additional sources, refine their topic, and broadly prepare a plan for the coming year.
Review Formatting and Usage Requirements
Before beginning their initial drafts, master's and doctoral candidates alike should download and familiarize themselves with the Institute’s formatting requirements and Usage Manual.
During the Autumn term, master's candidates should be formulating the outline and content of their thesis chapters and composing initial drafts, all in frequent consultation with their academic advisor. Authors are encouraged to use the appropriate manuscript templates from the time they start writing.
By the beginning of the Spring term, master's candidates should be starting to revise early drafts of their chapters into a final manuscript.
The final weeks before submitting a thesis or dissertation are ideally devoted to polishing the argumentation and language of the final manuscript. Candidates are encouraged to pay close attention to the Institute’s Usage Manual
Submit for Editing
Authors must obtain the approval and signature of their academic advisor before submitting their work for editing.
Student work is generally edited on a first come, first serve basis. Authors may check the editing queue to see information about manuscripts currently in the queue.
The time frame for editing in the Spring semester is tight, so master’s candidates intending to defend their thesis at the end of the Spring term should be prepared to make editing revisions as soon as the work is returned to them.
Submit to Advisor and Committee
Authors should submit hard copies of the edited version of the manuscript to their academic advisor and each committee member at least one week before the jury or defense ― ten (10) days for doctoral dissertations. Manuscripts should be prepared in accordance with the Form of Theses and Dissertations.
Jury or Defense
In the case where some or all committee members will not be available to sign bound copies of the manuscript at a later date, authors may make copies of the approval page available at the jury or defense for the purpose of obtaining the necessary signatures. The decision to sign at the time of the jury or defense is at the discretion of the committee members.
Final Revisions to Content
Depending on the outcome of the jury, authors may need to make corrections, revisions, and/or additions to their manuscripts.
Final Academic Approval
The method of obtaining final academic approval will depend on the outcome of the initial jury:
- Authors asked to make minor revisions may only need the approval of their academic advisor, who will act on behalf of the full committee.
- Authors asked to make substantial revisions may need the approval of their academic advisor, as well as each member of their committee.
- In some cases a second jury or defense may be required for approval.
In the case where some or all committee members will not be available to sign bound copies of the manuscript at a later date, authors may make copies of the approval page available in advance. The decision to sign at this time is at the discretion of the committee members.
Formatting and Assembly
Once academic approval is obtained, authors should double-check that all requirements of the Form of Theses and Dissertations are met.
Final Format Approval
Authors must submit their final manuscript to the editor for a final format check before printing and binding. If there are issues that need to be resolved, authors will need to revise and resubmit.
Printing and Binding
Authors should have their manuscripts printed and bound in accordance with the specifications in the Form of Theses and Dissertations. If the approval pages were not signed in advance of binding, authors must obtain the signatures of all committee members.
Final submission is made to the Atatürk Institute secretary.
- The Thesis Entry Form from the Yükseköğretim Kurulu (YÖK). You must register with YÖK to obtain this form. At the same time, you will be provided with a reference number.
- Two bound, signed copies—one for the Boğaziçi University library and one for the Institute’s library. Students nominated for certain awards may be required to submit additional bound copies. Joint-degree candidates or candidates with committee members outside the Institute may be obliged to provide bound copies for those faculty, as well; the faculty of the Institute prefer to have their copies of the manuscripts in digital format.
- CD-ROMs or DVD-ROMs of the thesis or dissertation.
- Each disk will contain 3 PDF files: the full manuscript, as well as the English and Turkish abstracts as an independent files.
- The full thesis file will be titled with the author's YÖK reference number (e.g., "123456.pdf"). The abstracts will be titled "English Abstract.pdf" and "Türkçe Özet.pdf", respectively.
- Disks will be labelled with indelible ink with 1) the student's full, legal name as is appears with the university registrar, 2) "Atatürk Institute, Boğaziçi University", 3) the degree, i.e., "M.A." or "Ph.D.", and 4) the year.
- Doctoral candidates will submit seven copies, master's candidates five.
- To protect the data, rewritable media should be avoided.
- Author's should review the YÖK Thesis Submission Guide to be sure all current requirements are met.
- Permission form to allow the manuscript to be made available on the Atatürk Institute website. This form is available from the Institute's Secretariat Office.
Note: Students cannot graduate until the final submission is received in full by the Atatürk Institute's Secretariat Office.