Frequently Asked Questions
- Am I obligated to submit my thesis or dissertation for editing?
- May I submit materials to the editor other than my final thesis or dissertation?
- When do I need to submit my manuscript?
- In what format do I submit my work?
- May I submit partial work to the editor?
- My text is done but the notes and/or bibliography are not. May I submit it anyway?
- What exactly will the editor do?
- Is there any reason the editor wouldn’t edit my work?
- How long will the editing of my manuscript take?
- In what format will the editing be returned to me?
- Why doesn’t the editor provide Microsoft Word files with tracked changes?
- What if I don’t like a change that the editor has made?
- The deadline to submit my manuscript to my academic advisor and committee members is coming up! How can I finish making the revisions in time?
- I’ve made revisions to my text. Will the editor look at them again?
- Who else will see the edits to my work?
- When can I schedule my jury?
- In what format will my final, formatted work be returned?
If you have any questions not addressed by the FAQ, you may contact the editor by email.
Am I obligated to submit my thesis or dissertation for editing?
Yes. All master’s and doctoral candidates at the Atatürk Institute are obliged to submit their final thesis or dissertation for in-house editing.
May I submit materials to the editor other than my final thesis or dissertation?
No, this is not a part of the in-house editing service provided to students. (If you need editing of material to be published, the editor may occasionally be available for freelance work or may recommend a third-party editor).
When do I need to submit my manuscript?
Manuscripts may be submitted year-round.
For master’s candidates intending to defend their thesis at the end of the Spring term, submissions made by the appropriate deadline will be given priority over the ordinary queue. Submissions made later than the deadline will not be prioritized ahead of doctoral dissertations already in the editing queue, making it unlikely the student's jury will be in time for graduation in the Spring term.
Doctoral candidates are discouraged from submitting dissertations in the period from March through June, which is set aside for the editing of master’s theses. Dissertations submitted at this time will be edited only after the editing of master’s theses is complete.
In what format do I submit my work?
Submit your completed manuscript by e-mail in Microsoft Word format. When you submit your manuscript, you should also leave a hard copy of your Approval Form signed by your advisor in the editor's mailbox at the Atatürk Institute. (If you have both an actual, acting advisor and an official advisor, the form should be signed by the former – that is, by the professor who actually advised you in the course of your research and writing.)
May I submit partial work to the editor?
No. Theses and dissertations must be complete, including notes, bibliography, appendices, and all front matter together with the preface or acknowledgements. Partial work will not be accepted.
My text is done but the notes and/or bibliography are not. May I submit it anyway?
No. Verifying citations is part of the editor’s mandate, so you must finish this work prior to submitting.
Moreover, manuscripts submitted for editing are part of the final submission to the department, not a draft. Any failures to cite sources for materials and ideas not your own will be considered plagiarism.
What exactly will the editor do?
The ethics of editing student academic work are different than for professional editing.
The goal of editing will be to make your content readable, not defensible. The editor’s mandate is to make recommendations with regard to format, grammar, spelling, and usage. In cases where word choice, grammar, syntax, or the argument are unclear, the editor will write a query/comment rather than correct, rewrite, or restructure the text.
As they are part of the test of a degree candidate’s academic ability and preparedness, the content, arguments, structure, calculations, and choice of technical terminology within a student’s manuscript are their own responsibility in collaboration with their academic advisor. Any choices made in these regards will not be questioned or changed by the editor.
Given variation in students’ language proficiencies, editing will be designed to improve students’ writing in relative proportion, not to bring it up to a standard level.
Is there any reason the editor wouldn’t edit my work?
The editor will return your manuscript if the format does not conform to The Form of Theses and Dissertations, and you will forfeit your place in the queue.
In cases where there are substantial linguistic or ethical issues (e.g. plagiarism) that confound the editor’s ability to work, the editor will defer to the author’s academic advisor and the Director of the Institute.
How long will the editing of my manuscript take?
Editing takes on average 6 thousand words per work day (i.e. weekday), depending on the quality of the writing.
You may check the editing queue to see information about manuscripts in the queue ahead of your own.
In what format will the editing be returned to me?
Editing will be returned to you in a non-editable PDF format with deletions, additions, and comments indicated in red and highlighted. Microsoft Word files will not be provided.
Why doesn’t the editor provide Microsoft Word files with tracked changes?
This is the Institute’s way of ensuring academic standards: degree candidates are ethically responsible for each word of their own manuscripts. Authors are thus obliged to consider each edit and make the final revisions to their own copy of the manuscript.
What if I don’t like a change that the editor has made?
The editor’s mandate is to make recommendations with regard to format, grammar, spelling, and usage. If you feel an edit encroaches on the content of your manuscript, the choice to accept or reject any given edit is ultimately your discretion in collaboration with your academic advisor.
The deadline to submit my manuscript to my academic advisor and committee members is coming up! How can I finish making the revisions in time?
Doctoral disserations are returned a chapter at time so that you can work concurrently with the editor. That said, it is the policy of the Institute that doctoral candidates should not make specific plans regarding the scheduling of their jury until the editing of their manuscript has been completed. See the editing queue for further information.
In cases where your submission deadline is close at hand, the edited work may be returned a chapter at time so that you can work concurrently with the editor.
For logistical purposes, master's theses that are not time sensitive will be returned only once the editing of the whole text is complete. Longer master's theses that are submitted by the appropriate deadline may be returned a chapter at time at the editor's discretion.
I’ve made revisions to my text. Will the editor look at them again?
No. There is no iterative editing of student work. Editing of additions and changes to manuscripts after the initial edit are the responsibility of the student.
Who else will see the edits to my work?
Edited work will be sent to your academic advisor for their records.
When can I schedule my jury?
It is the policy of the Institute that doctoral candidates should not make specific plans regarding the scheduling of their jury until the editing of their manuscript has been completed.
To estimate the timing of your jury, divide the number of words in your manuscript by 6 thousand to arrive at the approximate number of working days (i.e. weekdays) the editing may take. You may then need a couple weeks to make revisions before distributing your text. Your committee members will need one week ― ten (10) days for doctoral dissertations ― to review the work. Generally this means your jury date can be no earlier than three (3) to four (4) weeks after the editing is completed.
In what format will my final, formatted work be returned?
Final work is exported to archival PDF files with bookmarks and metadata that may be used by searchable repositories and databases like ProQuest and J-Stor—as well as by the algorithms of search engines like Google—to organize and weight content, resulting in more robust search results. Including this descriptive metadata is essentially a form of search engine optimization that may boost and promote your work.
The archival PDF should be used to print your bound copies for submission to the Institute. It should also be used for the digital submission required by the Yükseköğretim Kurulu (YÖK).